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Privacy Policy, Terms & Conditions, and Accessibility

Northern Lights Psychiatry LLC
Effective Date: 09/05/2025

1. Introduction

Northern Lights Psychiatry LLC (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect information when you visit our website or use our services. By using this website, you agree to the terms of this Privacy Policy.

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2. HIPAA Notice of Privacy Practices

As a healthcare provider, we are required by the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) to maintain the privacy and security of your Protected Health Information (“PHI”).

Our HIPAA Notice of Privacy Practices describes in detail how we may use and disclose your health information and your rights regarding that information. A copy of our full HIPAA Notice is available on this website.

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3. Information We Collect

When you visit our website, we may collect the following types of information:

  • Personal Information You Provide: Name, email address, phone number, or other details you enter in contact forms or scheduling tools.

  • Health Information: If you use our patient portal or secure messaging system, the information you provide may include PHI and will be protected under HIPAA.
    Technical Information: Non-identifying details such as IP address, browser type, and site usage patterns, typically collected through cookies or analytics tools.     

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4. How We Use Your Information

We may use the information we collect to:

  • Respond to inquiries or requests for services.

  • Schedule and manage appointments.

  • Provide treatment and care coordination.

  • Improve our website and services.

  • Comply with legal and regulatory requirements.

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5. Information Sharing

We do not sell or trade your personal information.
We may share information only in the following circumstances:

  • With your consent.

  • With “business associates” (such as electronic health record vendors, billing services, or website hosting providers) who are contractually required to safeguard your information.

  • As permitted or required by law (e.g., for public health reporting, legal proceedings, or to prevent serious harm).

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6. Cookies and Analytics

Our website may use cookies and third-party analytics tools (such as Google Analytics) to improve functionality and measure site traffic. These tools may collect non-identifiable information about your browsing behavior. You may disable cookies through your browser settings.

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7. Security

We use reasonable administrative, technical, and physical safeguards to protect your personal information. However, please note that standard email or web forms submitted outside of our secure patient portal are not guaranteed to be secure. Please avoid sending sensitive health information through unsecured methods.

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8. Disclaimer: Not for Emergencies

This website is for informational purposes only and does not provide medical advice.

  • Do not use this website to communicate urgent or emergency medical matters.

  • If you are experiencing a medical or psychiatric emergency, call 911 or the Suicide & Crisis Lifeline at 988 immediately.

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9. Your Rights

You have rights under HIPAA regarding your health information, including the right to access, amend, and receive an accounting of disclosures. Please review our full HIPAA Notice of Privacy Practices for details.

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10. Third-Party Links

Our website may include links to external sites. We are not responsible for the privacy practices or content of these third-party websites.

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11. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.”

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12. Terms of Use

By using this website:

  • You agree that your use is at your own risk.

  • The site does not establish a provider-patient relationship.

  • We are not liable for errors, omissions, or content on third-party links.

  • All content is copyrighted and may not be reused without permission.

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13. Licensing & Accessibility Statement

  • All providers at Northern Lights Psychiatry LLC are licensed in the state(s) where they practice.

  • Minnesota licensing boards: https://mn.gov/boards/nursing/

  • We strive to make our website accessible to all users, including those with disabilities.

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14. Medical Disclaimer

  • Content on this website is for general information only.

  • It does not replace professional psychiatric advice, diagnosis, or treatment.

  • Never delay or disregard seeking professional advice based on information from this site.

  • In case of a psychiatric or medical emergency, call 911 or the 988 Suicide & Crisis Lifeline immediately.

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15. Telehealth Disclaimer 

  • Telehealth services are available only to patients located in states where our providers are licensed.

  • Telehealth may not be appropriate for all patients.

  • Technical issues may arise; we are not responsible for interruptions due to internet or software problems.

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16. Contact Information

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

Northern Lights Psychiatry LLC
201 1st Street East, Suite 220
Park Rapids, MN 56470
Phone: 218-203-9215
Email: amanda@nlpsych.org

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